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Operations Associate

Snapdocs

Snapdocs

Operations
United States
USD 20-22.86 / hour
Posted on May 8, 2025
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Snapdocs is a rapidly growing company that is disrupting the residential mortgage market, bringing scalable and sophisticated software to a pillar of the US economy that still relies on fax machines and manila envelopes. Today, 20% of real estate transactions are processed through our platform. Our products rely on carefully designed workflows, AI-based automations, and empathetic user experiences to deliver best-in-class customer experiences. We are backed by investors like Sequoia, Y Combinator, and F-Prime.

We are an innovative team. As we expand our product offering to serve more customers in more ways, we need to grow our team with smart, hungry, and curious people. That’s where you come in…

Job Summary:

The Operations Associate ensures that closing documents are executed as expected and without errors on our Notary Connect transactions. A top notch Operations Associate is detail oriented, can work at a fast pace, is self motivated and is passionate about providing exceptional experiences for our customers.

Essential Job Functions:
  • Performs post close quality reviews and reports errors for resolution
  • Performs tasks required to schedule notaries for in-person signing appointments including managing communication between parties and updating order details to ensure each signing is completed successfully
  • Resolves common issues that occur during the duration of a transaction and escalates when necessary
  • Makes outbound phone calls when time sensitive situations arise
  • Performs quality control activities to ensure that all signings reach the expected touchpoints and helps prevent any issues during the lifecycle of an order
  • Completes special projects as requested by their manager

Behaviors/Attributes for ADA and employee relations purposes:

  • Maintains regular and punctual attendance
  • Works cooperatively with others
  • Works in a remote (quiet environment)
  • Has a functioning high-speed internet connection
  • Complies with all company policies and procedures
  • Shows up to meetings on time, ready to listen & participate
  • Manages a calendar/schedule and raises concerns to managers if there is a conflict

Employment Status:

Part Time

Qualifications:

Minimum Qualifications:

  • High school diploma required
  • A minimum of 1-2 years of related work experience
  • Strong written and verbal communication skills
  • Ability to learn new computer system applications
  • Experience with title and loan documents is preferred

Knowledge/Skills/Competencies:

  • Empathetic & patient; has the ability to see things from others perspective, especially when problems arise
  • Positive with a natural drive to help people, must be customer service oriented
  • Curious and has a learning mindset; eager for feedback
  • Ability to multitask, stay focused and self-manage in a fast paced environment where change is prevalent
  • Detail oriented
  • Thrives in a team environment

  • Shifts Needed (total weekly hours will fluctuate based on business needs)
    • Mon - Fri 4:30pm - 9:00pm MST
    • Mon - Fri 5:30pm - 10:00pm MST
    • Tues - Sat 6am - 10:30am MST
  • Onboarding schedule for the first 2 weeks: 9-5:30 MST Mon-Fri (with flexibility)

If you are located in the SF Bay Area, NYC, or Seattle Metro area, the target starting hourly rate for this role is $22.86 per hour. For all other locations, the target starting hourly rate is $20.00 per hour. Individual pay is based on the successful candidate’s experience and qualifications.

Snapdocs strongly values diversity and drive. We want to work with people of different backgrounds and different paths in life, and we trust our team to make smart decisions. This means we value independent work as well as collaboration.

Our benefits include (but are not limited to):

  • Excellent health, dental, and vision benefits
  • 401(k) with up to 4% company match
  • 16 weeks paid parental leave (regardless of gender)
  • Flexible time off policy
  • Flexible spending account for healthcare and dependent care
  • Life and disability insurance

Snapdocs is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

California residents applying for positions at Snapdocs are subject to our candidate privacy policy. (www.snapdocs.com/california-candidate-privacy)

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