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Job Purpose

The Events & Conference Coordinator will assist in planning, coordination, reporting and optimization of the events and conferences channel. Modern marketing is equal parts science and creativity - always pushing the boundaries to get the most out of your events and conferences with innovative solutions and an early adopter mentality.

Duties & Responsibilities

• Schedule and manage all attendee pre and post event slack/email communications
• Draft event brief documents with all primary information
• Collect, code and submit all expenses via Rippling expense portal
• Creating and sending all pre-show event social media graphics
• Provide demo booking link to PetScreening attendees
• Uploading event photos to the Google Drive
• Ensuring all post show survey feedback is submitted, reviewed and aggregated
• Assist updating and maintaining the information in the travel and events schedule
• Planning and ordering all event raffle and giveaways where applicable
• Ordering swag and gifts for clients and property visits
• Support badge registration additions and changes
• Support placing third party orders and for booths, supplies, swag, collateral, etc.
• Support preparation and delivery of event briefing meetings
• Ensure all third-party vendor forms are on file for non-credit card payments
• Submit detailed expense descriptions to accounting on all conference expenses
• Active update preparation and participation in all team and cross-functional meetings
• Maintaining a working knowledge of all channel and departmental software, to include updates that impact the team and workflow
• Support other miscellaneous items as assigned

Qualifications & Skills Required

• 1+ years experience in a coordination or planning role
• Proficient with project management software Clickup or comparable software
• Proficient with Canva or comparable software
• Demonstrated ability to work in a fast-paced, ambiguous, “self-starter” environment and manage multiple cross-functional collaboration concurrently
• Excellent critical-thinking and problem-solving skills – able to identify and propose solutions to technical and business issues
• A meticulous sense of accuracy, organization, and attention to detail
• Ability to learn from and incorporate constructive feedback

Physical Requirements

• Work is performed while standing, sitting and/or walking

About PetScreening

Our Vision:

PetScreening strives to be the global leader for pet screening and animal validation. We want to make the world more pet inclusive no matter where you live, work, play, or stay.

Our Mission:

PetScreening advocates responsible pet ownership and helps validate legitimate assistance animal accommodation requests.

What We Do:

PetScreening™ is the fastest growing pet-property tech SaaS company. We help property managers and housing providers manage residents' pets and assistance animals (service animals/emotional support animals/companion animals/etc.). Our proprietary screening platform adds an additional layer of liability protection by having a standardized process when dealing with household pets and assistance animals.

Our Culture:

PetScreening has a pet-friendly office located in the heart of the Merino Mill in Mooresville, NC (Lake Norman area). Our large office provides space for independent, team, and large group collaboration within several different types of work spaces. Our casual office environment encourages our employees to bring their pets to work. We offer a hybrid schedule, which includes select optional remote work days allowing our employees to work hard while having fun.

Benefits Offered:

• Medical/Dental/Vision/HSA benefits offered after 30 days of employment.
• Company sponsored Life Insurance and Short Term Disability.
• Optional Life Insurance and Long Term Disability Plans.
• 401(k) with 3% match regardless of employee contribution. Quarterly open enrollment.
• Paid time off accrual beginning first day of employment
• Paid holidays
• Optional remote work days
• Paid Family/Military/Bereavement leave
• Pet friendly office