Title: Executive Assistant to Executive Council

Location: Austin, Texas

Reporting to: Executive Assistant to the President & CEO

About Hippo:

Hippo exists to protect the joy of homeownership. We believe that insurance should protect the things you treasure through an intuitive, modern experience. We provide tailored insurance coverage and preventative maintenance plans that keep you protected throughout your homeowner journey. We’ll also help you find coverage for everything life brings—from auto to flood—reimagining how you care for your home.

About this Role

As the Executive Assistant to the Executive Council, you will provide essential administrative support to multiple senior leaders across departments. Reporting to the Executive Assistant to the President and CEO, this role focuses on day-to-day logistics such as calendar coordination, travel planning, and meeting preparation.

You’ll need excellent organizational skills, strong attention to detail, and the ability to manage shifting priorities, time-sensitive requests, and schedules across multiple time zones. You’ll also help support company-wide initiatives, including leadership offsites and major internal meetings.

What You’ll Do

• Provide administrative support to multiple members of the Executive Council
• Manage complex calendars across departments and time zones, anticipating conflicts and proactively resolving scheduling challenges
• Prioritize and manage time-sensitive requests, juggling multiple tasks and demands
• Coordinate domestic and international travel, including detailed itineraries
• Schedule and support internal and external meetings — including agendas, prep materials, follow-ups, and logistics
• Collaborate with administrative staff across departments to ensure smooth coordination and communication
• Assist the EA to the CEO/President in planning and executing executive offsites and company-wide meetings
• Track key deliverables, deadlines, and follow-up actions to ensure completion
• Draft, proofread, and format documents, meeting notes, and internal correspondence
• Handle confidential and sensitive information with professionalism and discretion
• Provide general administrative support and contribute to operational needs as requested

Must Haves

• Bachelor’s degree or equivalent administrative experience
• 3–5 years of experience supporting senior-level executives or teams
• Demonstrated ability to manage multiple calendars and coordinate across time zones
• Strong time management, organization, and prioritization skills
• Excellent written and verbal communication skills
• High level of integrity in handling confidential information
• Ability to work both independently and collaboratively
• Dependable, detail-oriented, and proactive
• Familiarity with event planning and company meeting logistics

Benefits and Perks

Hippo treats its team members with the same level of dedication and care as we do our customers, which is why we’re fortunate to provide all of our Hippos with:

• Healthy Hippos Benefits - Multiple medical plans to choose from and 100% employer covered dental & vision plans for our team members and their families. We also offer a 401(k)-retirement plan, short & long-term disability, employer-paid life insurance, Flexible Spending Accounts (FSA) for health and dependent care, and an Employee Assistance Program (EAP)
• Equity - This position is eligible for equity compensation
• Training and Career Growth - Training and internal career growth opportunities
• Flexible Time Off - You know when and how you should recharge
• Little Hippos Program - We offer 12 weeks of parental leave for primary and secondary caregivers
• Hippo Habitat - Snacks and drinks available for onsite employees

Hippo is an equal opportunity employer, and we are committed to building a team culture that celebrates diversity and inclusion.

Hippo’s applicants are considered solely based on their qualifications, without regard to an applicant’s disability or need for accommodation. Any Hippo applicant who requires reasonable accommodations during the application process should contact the Hippo’s People Team to make the need for an accommodation known.