Entity:

People, Culture & Communications

Job Family Group:

Business Support Group

Job Description:

Overview:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world’s need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement,

Would you like to discover how our diverse, hardworking people are leading the way in making energy cleaner and better – and how you can play your part in our extraordinary team?

Join our team, and develop your career in an encouraging, forward-thinking environment!

Role: Team Assistant AsPac

Role Synopsis:

The Workplace Services team are responsible for managing all services in relation to the operations delivered within bp’s Workplaces. The Workplace Services team comprise of regional teams, under global leadership, who, in turn work with our Vested service partners to deliver day to day service. This role will work directly with the Senior Partner Workplace Services – AsPac but will support the whole regional team.

The role holder will:

• Support the AsPac Workplace Services team in the implementation, execution and monitoring of all the workplace operations
• Support the relationship with the Vested Workplace supplier team across AsPac, liaising with other bp business teams and attending operational governance meetings as required
• Support the Workplace Services in AsPac to produce robust financial reporting
• Maintain digital documentation (and documentation systems) to support operational management activities being carried out in a consistent, efficient and effective manner in AsPac
• Maintain documentation to ensure risk and performance issues are recorded and ensure that any further action is fully supported with accurate information
• Maintain and keep abreast of governance issues for AsPac, liaising with the regional team in a timely manner
• Support the Workplace Services AsPac team in administrative issues related (but not limited) to:
  • IT provision and support
  • Travel
  • Expenses
  • Training

An important requirement is that the individual will become trained to foundation level in the Vested methodology and ensure new team members receive adequate Vested training.

Key Accountabilities:

• Support the AsPac Workplace Services Team in the delivering appropriate workplace services, maintaining the highest operational quality level
• Support the Workplace Services Vested partner in liaising with the Workplace Services team in order to manage daily operations
• Ensure all bp governance related requirements are documented, in relation to Workplace Services in AsPac
• Assist in the preparation of scheduled budgets, producing standardised reports as required
• Support transformation teams in AsPac to implement the Vested workplace services solution at first generation sites
• Ensure AsPac legislation, standards and practices (HSSE etc.) are captured within workplace related bp operations management systems, working with the Vested service partners to provide consistently high-quality data
• Collaborate with Technology, HR and other Workplace and Change functions to ensure that all colleague services requirements are continually met
• Promote Vested methodologies

Essential Education, Experience and Job Requirements:

• A university degree or its equivalent.
• Minimum of 2 years of relevant previous experience as Team Assistant/Executive Assistant.
• Previous experience of high-level operational support, within a corporate real estate setting, with a diverse range of operations
• Demonstrable experience in achieving results in diverse cultures and drives an inquisitive yet respectful mindset whilst promoting innovation and continuous improvement
• Previous experience of working within a global outsourced setting
• Entrepreneurial thinking, demonstrating extensive understanding of business inter connectivity and the ability to act upon this understanding
• Outstanding stakeholder engagement skills, building sustainable networks of using high Emotional Intelligence
• Respectful of diverse cultures and perspectives and promoting innovation and continuous improvement

Join our Team and advance your career as a Team Assistant AsPac!

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

Negligible travel should be expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.