Entity:

Production & Operations

Job Family Group:

IT&S Group

Job Description:

The Document Control Team Lead is responsible for the oversight of third-party refinery Information Management Document Control support, TSI FBT resources, and the BP Technical Drawing Specialists

This role ensures adherence to BP Best Practices and Standards in managing established document control processes. These processes include the approval, publication, transmission, storage, change management, retention and disposition of identified controlled information and drawings for the Refinery, in both hard copy and electronic formats.

The Documents Control Team is part of the Information Management (IM) Team and reports functionally to the Information Management Superintendent

Key Accountabilities:

• Provide oversight and establish priorities for the IM Document Control Team (IMDCT); prioritizing responsibilities to meet business strategy and goals.

• Work directly with the Refinery Information Management Superintendent, offering solutions to implement IM Practices to ensure alignment with OMS 4.3 in the approval, publication, transmission, storage, change, retention and disposal of site-controlled documents

• Management of Refinery File Plans, Document Control Registers, and changes in BP Records Retention Schedule as applied to site retention methodology.

• Performs the OMS Self Verification audit process for Refinery Practices and Procedures, collaborating with the site OMS Administrator

• Drive the control of site critical information by ensuring compliance and quality control with operational standards and implementing the strategic evolution of the Document Control program.

• Assist the Refinery IM Superintendent with closure of S&OR audit action items

• Manage the handling of information, including but not limited to, the auditing of documents and drawings, preparation of internal and/or external distributions, imports of information into site repository, on/off site archiving, indexing, cross referencing and destruction processes.

• Provide internal and external customer service while working with groups/ departments in the final handover of electronic documents and data into the Bentley-ALIM system, ensuring the improvement of information accuracy and efficiency regarding attributes, numbering, retention code, and naming conventions.

• Responsible for training the Refinery in the filing of electronic documents, applied retention, and revisioning protocol in coordination with the Bentley-ALIM system as well as the management of paper documents including retention, offsite storage, and disposition

• Facilitate onboarding and refresher training for all site employees and contractors on established IMDCT practices, procedures, and standards.

• Collaborate and assist with cross-functional IM teams to ensure document compliance.

• Responsible for the creation and development of both internal and external IM procedures, guides, and comprehensive training materials as needed.

• Analysis of IM related business processes, identifying gaps and implementing solutions.

Requirements:

• Associates degree required in IT, Engineering, Management, or Business-related field

• Bachelor’s degree preferred or equivalent experience in IT, Engineering, Management, or Business-related field preferred

• 3 Years Experience in Information Management, Information Technology or Engineering required in a Refining or Manufacturing Plant atmosphere required

• 3 Years Experience in using an Electronic Document Management System required

• 3 Years Experience in managing engineering documents or drawings required

• Supervisory experience required

• Records Management experience preferred

• Technical writing experience helpful

• Strong organizational, multi-tasking, interrelationship and communication skills

• Ability to set clear direction, priorities, and boundaries

• Exhibit Leadership and Professionalism

• Experience with Bentley-ALIM and SharePoint online

• Proficient in the English language in both writing and speech

• Clear ability to supervise and train others

• Ability to continuously improve by defining and implementing ways to perform tasks better, faster, and more efficiently

• Flexible in handling project assignments and schedules

• Demonstrates drive and determination to achieve milestones/goals

• Experience in writing practices, procedures, guides.

• Innovative and creative thinker, striving for breakthroughs as well as incremental solutions

• Foster effective teamwork and collaboration motivating\inspiring others to succeed

• Adept in Microsoft Office Applications (word, excel, power point, etc.)

• Experience producing and handling electronic file formats including DOC, XLS, DWG, DGN, PDF, JPG and TIF. The viewing, creation, editing, plotting and printing as required of these files

• Ability to distinguish between the various types of documents created during the lifecycle of an engineering project.

• Ability to understand requirements and communicate openly and clearly with all members of the team

• Adherence to the BP Code of Conduct

Why Join Our Team?

At bp, we provide an excellent working environment and employee benefits such as a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others!

We support our people to learn and grow in a diverse and exciting environment! We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment. Don’t hesitate to get in touch with us to request any accommodations.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Commercial Acumen, Communication, Data Analysis, Data cleansing and transformation, Data domain knowledge, Data Integration, Data Management, Data Manipulation, Data Sourcing, Data strategy and governance, Data Structures and Algorithms (Inactive), Data visualization and interpretation, Digital Security, Extract, transform and load, Group Problem Solving

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.